Useful Tip:
You may start by creating an account (for free) on https://host.keybate.com to better understand how it works and make some test with some friends and colleagues.
Whether it be conferences, meetings, or trade shows, participation is key to the professional development of company employees, scientists, businessmen, and other professionals. These events are opportunities to interact and network with other professionals. With that said, QaA sessions are largely considered inefficient by the majority of professionals, who regularly complain about the difficulties of having the floor, the slow pace of wireless microphones traveling back and forth across the conference room, the fear to express themselves in public, and the absence of information on the people asking questions.
Using an event app like Keybate provide great benefits both for your participants and for yourself.
Here is some key points that should interest you for your coming events.
If it's your first time using an event application, we recommand you to get in touch with us, so we can provide you a quick demo tour.
However, if you feel confortable with the solution, you can start testing it on your own. This quick guide will help you to understand the basics.
To undertsand how you could benefit from Keybate at your event, have a look at Event Scenarios to find the one that fit your event. This will help you to figure out which Organiser Panels you will need to use, and therefore meet the Technical Requirements.
Now, you're ready to create your first event on Keybate.
You may start by creating an account (for free) on https://host.keybate.com to better understand how it works and make some test with some friends and colleagues.
Start creating your event here, and fullfil every useful information you want to share with your attendees.
Remember that Keybate is a powerful tool that can positively disrupt your attendees' experience. Therefore, you may want to adjust and improve of your debates' flow and prepare the moderator and speakers consequently.
When you are all set-up, it's time to invite your attendees to connect to the app a few days before the event.
For further instructions on how to use the Moderator Panel, the Speaker Panel and the Display Board, please refer to our Tutorials.
Congratulations, and enjoy your event !
Keybate is composed of two distincts applications.
On one hand, Organiser Panels will help you to manage your event and the debates. On the other hand, a friendly Mobile Application for your attendees to interact and network.
These applications can be used in different Event Scenarios, leading to some specifics Technical Requirements.
Organiser panels are simple web interfaces, preferably running on Google Chrome.
Host Panel
The Host Panel is the general interface to create an event and to manage all your events on Keybate. This interface is used to prepare your event and to have an overview of everything.
Moderator Panel
The Moderator Panel is the major interface to manage all room interactions, like questions and polls. This interface is generally used on a laptop.
Speaker Panel
The Speaker Panel is a light and simple interface to manage questions and polls directly from a remote device like a tablet.
Display Board
The Display Board is designed to be displayed on the room's big screen. It shows every interactions you want to share with your crowd, like specific questions and polls results.
This interface is set-up once on a computer before the debate, and then is managed remotely from Moderator and Speaker Panels.
On the attendee side, there is a friendly Android & iOS native application to interact and network. Once an attendee has downloaded the app and signed-in, he can join an event with a specific password.
Event Information
Those useful information are available for the attendees, and can be updated in real-time by the organiser.
Real-time Interactions
Let your attendees interact with the moderator and speakers in order to improve your crowd engagement.
Enhanced Networking
Your attendees can ease their networking experience through simple, yet useful, socialization tools.
A simple scenario that can be used in every conference room, with very limited technical requierements.
This advanced scenario should be used on bigger conference with a moderator on stage and an audio/video control desk.
Interfaces | Light Scenario | Advanced Scenario |
---|---|---|
Mobile Application #1 |
Used on attendees' smartphones to interact as usual | Used on attendees' smartphones to interact as usual |
Speaker Panel #2 |
Used by the speaker, in order to receive questions in real-time (without pre-moderation) and to send interactive polls. | Used by a moderator/animator to relay questions to one or more speakers on stage during Q&A sessions. |
Moderator Panel #3 |
Used by the speaker, in order to receive questions in real-time and to send interactive polls (The Speaker Panel is more recommanded in this situation). | Used by a Communication Manager to moderate incoming questions and to pin relevant questions in order to help the moderator/animator on stage. |
Moderator Panel #4 (Audio & Video) |
- | A specific computer dedicated for the Display Board and for incoming Microphone Request. This computer is plugged to the Audio/Video system. |
Audio Control Desk #5 |
- | Broadcast audio output of the Computer #4 (HDMI/Audio Jack) in the Audio System of the room. |
Video Display Board |
Eventually displayed from the main computer, alongside with speakers' presentations (switching between screens is needed to show Display Board). | Displayed on a second big screen from a specific computer (Moderator Panel #4) or directly intregrated into presentations with advanced video settings. |
In order to use Keybate, your attendees will need to :
In order to have the best experience with the system, you will need to :
Keybate is a powerful tool that can completely transform your attendees experience. Nevertheless, if you just set-up Keybate at your event and keep old habits during your talks and Q&A, it probably won't be as successuful as it could be.
We encourage you to try new ways of interacting between your speakers and your attendees. Here is an example :
Thanks to Keybate mobile app, you will get attendees' question in realtime, on the current topic.
Therefore, here are some benefits :
Communication to your attendees is a very important part to engage them in the application and make the event trully interactive.
One day or two before the D-Day, you should send an e-mail to all your attendees to remind them of the event, and communicate that Keybate app will be used in order to improve their experience.
Here is an example :
We invited you to use the application Keybate to stimulate the debate and optimize networking between you and other event participants.
With the app, you will have the opportunity to have access to all useful information about the event and the speakers, to send your questions and comments to the animator, to identify each participant, and to add any participant’s professional profile to your contacts list.
Even if the number of attendees in the app just before the even is low, most of them will get on board at the beginning of the event. Therefore, it's important to remind them why and how they should join everyone on Keybate.
Show the "Get on board" Keybate videoOne simple solution is to display this video : http://www.keybate.com/display/index.php?code=XXXX (where XXXX is your Code Event) when your attendees arrives at the event or in the conference room.
Introduce Keybate at the beginning of the talksAdditionnaly, it may be useful to take one minute to remind the use of Keybate in front of your crowd. You may add the three steps to get on board (download, sign up & join event) in your slides presentation.
Remind them all along the debateDon't hesitate to remind your attendees that you already received some questions through Keybate, and invite them to send new ones all along.
Do you want to know how truly interactive your event could be?
Ask for a demo